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In the following screenshot, the level is calculated with the formula (in E2, copied down) =LEN(A2)-LEN(SUBSTITUTE(A2,". Then use formulas to pull the text into different columns accordingly, as shown below. Use formulas to calculate the level according to the dots in the numbers column. ![]() If you don't do that, the following will not work. With the tabular data selected, open the 'Find and Replace' dialog (again, Ctrl + H works). Select the number column and set its format to "Text". In Excel: Paste your table in the desired location in Excel. Ensure that the Excel file is closed before you try to link it, or you may encounter issues. By selecting ‘Use an Existing List’, you tell Word to pull data from your Excel spreadsheet. the number of the heading, the heading text and the page number. Click on ‘Select Recipients’ and choose ‘Use an Existing List’, then browse to locate your Excel file. The paste result will be three columns, i.e. By default, a TOC contains only headings up to four levels, so you may need to change the heading styles if you want to include more levels in the TOC.Ĭopy the TOC and paste it into Excel, using Paste Special > Unicode text. Choose the location on your computer where you want to save the plain text file, enter a name for the file, and change the file type to Plain Text. In the Ribbon, click the File tab, and click the Save As option. Use the first style in the list of TOC styles in the dialog. Open the Word document containing the information you want to convert to Excel. Next, create a table of contents, which will have only the headings. Now all headings will have numbers like 2, 2.1, 2.2.2, followed by the heading text. Right-click on the highlighted data and choose ‘Copy’ or use the shortcut Ctrl+C. In Word, use the multi level numbering for the headings (just change the level 1 heading style to apply multi-level numbers and all other heading styles will adapt the numbering).
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